Airbnb Software Comparison Spreadsheet – Tech Stack Planner: Costs, Trial & Renewal Dates, Integration Map, Decision Score, No Canva

Host Software & Tech Stack Planner is an Excel and Google Sheets workbook for comparing, costing and planning the whole software stack behind your rentals. List the tools you run, score the candidates you are weighing, see what the stack costs per month, per property and per booked night, and keep every trial and renewal date in one place so nothing renews by surprise. Why it is different: most subscription sheets only add up costs. This one covers the full decision: what each tool category must do, which candidate has the features, what it costs, how the tools connect and which option wins on a weighted score.

Totals, renewals and the winner are all live formulas. No Canva needed. This is a plain spreadsheet with no macros and no add-ons. Yellow cells are for typing and gray cells hold the formulas. It works in Excel, Google Sheets and Numbers. What is inside (7 sheets)

Tool Categories - ten categories (property management and channel manager, pricing, smart locks, noise monitoring, guest messaging, accounting, cleaning scheduling, guidebook, insurance and website) with what each does, a must-have flag, three candidate placeholders and your pick. A 2 by 2 grid of KPI tiles shows total monthly stack cost, cost per property, cost per booked night and tools in trial.

Feature Checklist - 16 features by four candidates with a check or empty box in every cell. The score is a COUNTIF of the checks, with a must-have coverage share, a rank and the best fit.

Cost per Month - tool, plan, status, billing, price, monthly cost, cost per property, properties covered and annual cost, with totals and the cost per booked night.

Trial & Renewal Dates - start date, trial days, trial end, next renewal (EDATE with TODAY), days left and a status that flags trials and annual renewals due this week or this month.

Integration Map - a ten by ten grid of tool categories with native, via connector, manual or not needed in each pair, mirrored automatically, with counts of manual links to fix.

Decision Score - weighted criteria and 1 to 5 ratings with SUMPRODUCT, a rank, the winner by INDEX, MATCH and MAX, and a chart.

Read Me - how to use the workbook and what the colors mean.

Sample data is included (a two-home host with ten tools, two trials and three candidates still under review), so every number, status and chart shows a real result from the first click. Replace it with your own in about 20 minutes. Files you receive

Host-Tech-Stack-Planner.xlsx - editable workbook Host-Tech-Stack-Planner.pdf - printable overview of every sheet START-HERE-How-to-Edit.pdf - editing guide for Excel, Google Sheets and Numbers

How it works

Download the ZIP after checkout. Open the .xlsx in Excel, or upload it to Google Drive and open it with Google Sheets. Replace the placeholder tool names, prices and dates with your own. Use the Feature Checklist and Decision Score before you buy, and the Trial & Renewal Dates sheet to stay ahead of every renewal.

FAQ

Do I need Canva? No, this is an Excel file. Does it include real software names or prices? No. Tools are placeholders and prices are examples, so the workbook stays neutral and you enter what you actually pay. Does it connect to my tools or booking platform? No. It is a planning sheet: nothing is imported, scraped or uploaded. Does it work in Google Sheets? Yes. Upload the file and open it with Google Sheets. The formulas avoid add-in functions. License: personal and single-business use. Please do not resell or redistribute the files. Template only, not legal, tax or financial advice; have a local professional review your numbers.

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